Project Proposal Capital and Organization

Question: Describe about the Project Proposal for Capital and Organization. Answer: Introduction CapitaLand is a Singapore based organization that provides hospitality services to its clients in the field of real estate. It is a firm that was founded in the year 2000 and has been expanding since its initiation. The organization has set up its roots in various parts of Asia such as China, Malaysia, Indonesia and many others. There are a number of workplace hazards and issues that have come up as a major challenge in front of the managers and leadership of the organization. The report is a proposal that provides the solutions to the challenges and also covers the plan for the implementation of the same. Background Objectives To identify the existing and probable workplace hazards in the organization To assess the identify hazards and form a solution to control and prevent the same To implement the solutions in the defined schedule and budget To achieve enhanced employee satisfaction by proving them with a safe and secure work environment (Safet1, 2016) Justification Employees of the CapitaLand are exposed to a number of workplace hazards. The existing policies do not have the strength and features to prevent and control these hazards. Also, the productivity and efficiency of the employees is getting affected due to the presence of these hazards. It is therefore necessary to find solution to these challenges that may have some severe impacts on the employees and the organization as a whole (Wsps, 2016). Proposed Solution The challenges that are associated with the workplace hazards can be resolved through a step by step process and the same has been proposed to be implemented in the organization. There shall be three broad phases that must be completed to deal with these challenges. The three phases should cover identification of the hazards, assessment of the hazards and treatment of the hazards. Identification shall be done by interaction with the employees, referring the past records associated with occurrence of any of the hazards, monitoring of the physical environment and workstations along with frequent audits. The assessment shall be done to understand the impact of the hazard, its likelihood along with the associated risks. The final phase shall include the development of the solutions and treatment measures for each of the identified and assessed hazards and the implementation of the same for the control and prevention (Iapa, 2016). Hierarchical Decomposition Process Scope The scope of the project is as listed below. Ability to identify, assess and treat the hazards in the CapitaLand organization that are associated with the equipment and tools. Ability to identify, assess and treat the hazards in the CapitaLand organization that are associated with the occupational violence such as dealing with the customers and likewise. Ability to identify, assess and treat the hazards in the CapitaLand organization that are associated with the faulty physical environment such as uneven floors or surfaces. Ability to identify, assess and treat the hazards in the CapitaLand organization that are associated with the women safety (Ahs, 2016). Ability to identify, assess and treat the hazards in the CapitaLand organization that are associated with the psychological factors such as fatigue, poor leadership, isolation from the team etc. Ability to identify, assess and treat the hazards in the CapitaLand organization that are associated with the environment in terms of natural disasters, climatic changes and likewise. Ability to identify, assess and treat the hazards in the CapitaLand organization that are associated with the other categories (Worksafe, 2015). Scope Exclusion The project will not cover the hazards that are associated with the site locations of the clients as they will have their own set of policies. Project Plan The project will be completed in five broad phases which are as listed below: Project Initiation Feasibility Study Creation and Submission of Project Charter Document Project Planning Scope Management Team Selection Allocation of Roles and Responsibilities Project Budgeting Project Schedule Creation and Submission of Project Plan Project Execution Identification of the Hazards Assessment of the Hazards Treatment of the Hazards Creation and Submission of Project Report Project Monitoring and Review Review of the Implementation of the treatment policies Creation and Submission of Review Report Project Closure Documentation of Lessons Learned Acceptance of Deliverables Creation and Submission of Project Closure Report SWOT Analysis Strengths Identification of the hazards will be easier since the organization size is small Leadership and management units are skilled to complete the process with effective results Weaknesses The existing policies are not strong enough to provide a completely safe workplace to the workers There have been incidents of workplace hazards in the past Treatment strategy has not been developed and implemented yet Opportunities Identification, assessment and treatment of the workplace hazards will positively impact the productivity of the employees Identification, assessment and treatment of the workplace hazards will positively impact the efficiency of the employees Identification, assessment and treatment of the workplace hazards will have a positive impact on the reputation of the organization (Gao, 2012) Threats There may be a lot of external elements involved which may create a lot many hazards The use of tools and equipment may keep changing from time to time Methodology The management methodology that will be used in the project will be Project Management Body of Knowledge (PMBOK) which will provide a series of phases from initiation till the closure of the project as described under the project plan. This methodology will provide the manager and the leaders with a series of steps and guidelines to manage and deal with a number of issues that may come up during the life cycle of the project. The process to resolve the challenge of the workplace hazards will be completed in three broad steps as: Hazard Identification Hazard Assessment Hazards Treatment Deliverables Project Charter Document covering the feasibility study and the results of the same Project Plan covering the project scope, details of the project team, budget and schedule Project Report covering the details of the hazards identified, assessed along with the treatment strategy and steps associated with the implementation of the same Review Report covering the status of the implementation process Closure Report covering the list of activities covered during the project timeline along with the documentation of the lessons acquired Development Tasks and Milestones Development Task Explanation Milestone Project Initiation o Feasibility Study o Creation and Submission of Project Charter Document Feasibility study will be carried out in this task to understand the success or failure of the project Project Charter Document Project Planning o Scope Management o Team Selection o Allocation of Roles and Responsibilities o Project Budgeting o Project Schedule o Creation and Submission of Project Plan Planning activities will be done in this particular task which will determine the scope of the project and will also come up with the schedule, budget and project team Project Plan Project Execution o Identification of the Hazards o Assessment of the Hazards o Treatment of the Hazards o Creation and Submission of Project Report The processes associated with the resolution of the challenge of the workplace hazards will be done in this phase with identification, assessment and treatment of the same Project Report Project Monitoring and Review o Review of the Implementation of the treatment policies o Creation and Submission of Review Report Monitoring and review of the status of the implementation process will be done Review Report Project Closure o Documentation of Lessons Learned o Acceptance of Deliverables o Creation and Submission of Project Closure Report The acceptance of deliverables will be assessed along with the various documentation processes Project Closure Report Risk Analysis and Quality Assurance Process There will be a number of risks that will be associated with the project in terms of schedule risks, budget risks and quality risks. There may be schedule overrun, budget overrun or insufficient adherence to the quality practices and standards. These risks may have an extremely significant impact on the progress of the project and there is a considerable likelihood that is associated with each. The risk management process will be followed in order to deal with these risks and the process will include phases as risk identification, risk analysis, risk evaluation, risk treatment and risk monitoring (Safework, 2011). It would also be essential to ensure that the quality measures and practices are followed in the project at all times and during all the project phases as well. The mechanism and policy will ensure that the risks associated with the project quality do not occur. Also, there will be increased chances of the success of the project by following the quality parameters. The Project Manager and the project leader will be required to perform a number of validation and verification activities to ensure that the quality of the processes is maintained at all times. These activities will include audits, reviews, walkthroughs and inspections. There will also be formal and informal discussions that will be conducted to have an idea on the learnings and performance of the project team members (Worksafebc, 2016). Project Resources and Team Project Resource Roles and Responsibilities Project Manager The resource will be involved with the project during the entire life cycle and will be responsible for the activities such as project planning, creating of project schedule, assessment of the project team, allocation of roles and responsibilities, communication activities and project review Project Leader The resource will be involved with the project during the entire life cycle and will be responsible for the activities such as treatment and implementation of the identified hazards and instructing the team groups to achieve project objectives Team Groups The groups will be responsible for the execution phase of the project and will follow the instructions of the leader to identify, assess and treat the hazards. These resources will be involved with the project during the entire life cycle Financial Officer The resource will be involved with the project during the entire life cycle and will be responsible for creation and management of the project budget Project Costs The costs that will be involved with the project are as listed below. Fiscal Year Program Element Element Manager 0 1 2 3 4 5 6 7 8 9 One Time Costs Manager 1 $21,220 Identification Costs Manager 2 $8,760 $8,760 $8,760 $8,760 $8,760 $8,760 $8,760 $8,760 $8,760 Treatment Costs Manager 3 $10,450 $10,450 $10,450 $10,450 $10,450 $10,450 $10,450 $10,450 $10,450 Resource Costs Manager 4 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 Implementation Costs Manager 5 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 Closure Costs Manager 6 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 Program Total Costs By Year $21,220 $40,710 $40,710 $40,710 $40,710 $40,710 $40,710 $40,710 $40,710 $40,710 Program Grand Total Cost $387,610 Project Work Plan There will be a number of tasks that will be involved with the project and each task will be assigned to a specific resource. The resource will be responsible and accountable for the completion of the task that is assigned to ensure the timely delivery of all the deliverables and successful completion of the project as well (Westernsydney, 2016). Control Plan, Timeline and Roles WBS Task Name Duration Start Finish Predecessors Resource Names 1 Workplace Hazards - Prevention and Control 56 days Mon 10/24/16 Mon 1/9/17 1.1 Project Initiation 4 days Mon 10/24/16 Thu 10/27/16 1.1.1 Feasibility Study 2 days Mon 10/24/16 Tue 10/25/16 Project Manager 1.1.2 Creation and Submission of Project Charter Document 2 days Wed 10/26/16 Thu 10/27/16 3 Project Manager 1.2 Project Planning 10 days Fri 10/28/16 Thu 11/10/16 4 Project Manager 1.2.1 Scope Management 2 days Fri 10/28/16 Mon 10/31/16 Project Manager 1.2.2 Team Selection 1 day Tue 11/1/16 Tue 11/1/16 6 Project Manager 1.2.3 Allocation of Roles and Responsibilities 1 day Wed 11/2/16 Wed 11/2/16 7 1.2.4 Project Budgeting 2 days Thu 11/3/16 Fri 11/4/16 Financial Officer 1.2.5 Project Schedule 2 days Mon 11/7/16 Tue 11/8/16 9 Project Manager 1.2.6 Creation and Submission of Project Plan 2 days Wed 11/9/16 Thu 11/10/16 Project Manager 1.3 Project Execution 30 days Fri 11/11/16 Thu 12/22/16 7 Project Manager 1.3.1 Identification of the Hazards 7 days Fri 11/11/16 Mon 11/21/16 7 Team Groups 1.3.2 Assessment of the Hazards 7 days Tue 11/22/16 Wed 11/30/16 10,11,13 Project Leader 1.3.3 Treatment of the Hazards 14 days Thu 12/1/16 Tue 12/20/16 14 Project Leader 1.3.4 Creation and Submission of Project Report 2 days Wed 12/21/16 Thu 12/22/16 15 Project Leader 1.4 Project Monitoring and Review 8 days Thu 12/22/16 Mon 1/2/17 1.4.1 Review of the Implementation of the treatment policies 6 days Thu 12/22/16 Thu 12/29/16 15 Project Manager 1.4.2 Creation and Submission of Review Report 2 days Fri 12/30/16 Mon 1/2/17 18 Project Manager 1.5 Project Closure 5 days Tue 1/3/17 Mon 1/9/17 19 Project Manager 1.5.1 Documentation of Lessons Learned 2 days Tue 1/3/17 Wed 1/4/17 Project Manager 1.5.2 Acceptance of Deliverables 1 day Thu 1/5/17 Thu 1/5/17 21 Project Manager 1.5.3 Creation and Submission of Project Closure Report 2 days Fri 1/6/17 Mon 1/9/17 22 Project Manager References Ahs,. (2016). Examples of Common Workplace Hazards. Retrieved 22 October 2016, from https://work.alberta.ca/elearning/healthcare/pdf/ExamplesCommonWorkplaceHazardsAHS.pdf Gao,. (2012). Multiple Challenges Lengthen OSHAs Standard Setting. Retrieved 22 October 2016, from https://www.gao.gov/assets/590/589825.pdf Iapa,. (2016). Determining Significant Hazards At Work. Retrieved 22 October 2016, from https://www.iapa.ca/pdf/sighazweb.pdf Safet1,. (2016). Safe-T1. Safe-t1.net.au. Retrieved 22 October 2016, from https://www.safe-t1.net.au/work-and-hazards-in-hospitality.html Safework,. (2011). How to Manage Work Health and Safety Risks. Retrieved 22 October 2016, from https://www.safework.sa.gov.au/uploaded_files/How_to_Manage_Work_Health_and_Safety_Risks.pdf Westernsydney,. (2016). Hazard Identification, Risk Assessment and Control Procedure. Retrieved 22 October 2016, from https://www.westernsydney.edu.au/__data/assets/pdf_file/0020/12917/12917_Hazard_Identification,_Risk_Assessment_and_control_Procedure.pdf Worksafe,. (2015). Managing safety in you workplacek. Retrieved 22 October 2016, from https://www.worksafe.vic.gov.au/__data/assets/pdf_file/0007/10420/managing_safety_in_your_workplace.pdf Worksafebc,. (2016). WorkSafeBC. Worksafebc.com. Retrieved 22 October 2016, from https://www.worksafebc.com/en/resources/health-safety/books-guides/health-and-safety-for-hospitality-small-business?lang=en Wsps,. (2016). Workplace Safety Prevention Services. Wsps.ca. Retrieved 22 October 2016, from https://www.wsps.ca/Information-Resources/Topics/Hazard-Assessment.aspx